Lead leakage
Inquiries die between counselors because no shared funnel owns the next action.
Convert faster. Run every branch. Collect without chaos.
ScholarERP is built for coaching velocity — lead CRM, mock tests, batch builders, doubt workflows, and multi-branch fee engines that keep HQ in control while centers move at sales speed.
312+
coaching centers live
17
branches at Garud Zep
₹2–3 Cr
monthly / branch (featured)
The problem
Why coaching chains outgrow WhatsApp CRM
When collections hit crores per branch, siloed sheets and chat groups become a revenue and reputation risk.
Branch blindness
HQ cannot see which center is converting or collecting in real time.
Mock-test chaos
Scores live in PDFs; ranks never sync to batch performance.
Fee friction
EMI reminders and receipts diverge across seventeen local tools.
Capability stack
What this audience configuration unlocks
Deep operational modules — each links into the Full Module Library for the full walkthrough.
📄
Admissions funnel CRM
Web & social leads → WhatsApp/SMS nurture → counseling → enrollment with branch ownership.
Open module → 🔔WhatsApp auto follow-up
Template sequences for new/cold leads instead of personal chat chaos.
Open module → ✏️Mock test engine
Timed tests, anti-cheat patterns, auto-grading, and rank publish.
Open module → 📅Batch builders
Seat capacity, faculty load, and transfers across centers.
Open module → 💳Fee & EMI engine
Installments, UPI/gateway pay, receipts, and aging at branch scale.
Open module → 📝Doubt solve loops
Ticketed doubts tied to batch and topic for faculty queues.
Open module → 📱Parent / student apps
Attendance, fees, test ranks, and circulars in one login.
Open module → 👤Multi-branch admin
Deep HQ console with branch isolation and audit trails.
Open module → 💰Payments reconcile
Gateway success posts to the fee ledger automatically.
Open module →
Operating loop
How the campus year actually runs
Enroll → operate → collect → report — one ledger, one identity, one parent channel.
-
01
Capture
Ingest leads, assign counselors, book demos.
-
02
Convert
Enroll with EMI plans and KYC checks.
-
03
Deliver
Run batches, mocks, and doubt loops.
-
04
Collect
Remind, receipt, and roll up every branch.
Day in the life
A high-velocity coaching week
From Monday inquiry to Saturday mock rank — one system of record.
Lead surge
Campaign inquiries auto-route to branch counselors.
Demo classes
Attendance and follow-ups log against the funnel.
Enrollments
EMI plans activate; receipts hit the branch ledger.
Batch start
Students join LMS/batch groups; first test scheduled.
Mock test
Timed exam, auto-grade, all-India style ranks published.
HQ review
Branch conversion and collection dashboards refresh for leadership.
Who uses it
Role-aware access for every stakeholder
Principals, teachers, parents, and ops teams each get the slice they need.
Network owner / HQ
Governs branches, fees, roles, and audits from one panel.
Center manager
Runs admissions, batches, and collections locally.
Counselor / faculty
Owns leads, demos, doubts, and test feedback.
Parent / student
Pays fees, sees ranks, and tracks batch updates.
Board-ready
Configured for the boards you actually run
Gradebooks and report templates adapt to your assessment scheme — not the other way around.
JEE / NEET chains
High-volume batches, mocks, and multi-city centers.
UPSC / govt exam
Longer cycles with installment-heavy fees.
Skill / career academies
Short courses with fast admissions funnels.
Franchise networks
Brand HQ + franchisee branch isolation.
Proof
What changes after go-live
Measurable campus wins once ScholarERP runs the school day.
17
branches live at Garud Zep
₹2–3 Cr
monthly collection per branch (featured)
2021→
continuous production use
Featured case study
Garud Zep Career Academy: 17 branches since 2021
Garud Zep Career Academy Private Limited runs multi-branch coaching on ScholarERP — ₹2–3 Cr monthly collections per branch and a deep central admin panel that keeps every center in sync.
Read full case study →
17
branches
₹2–3 Cr
monthly / branch
2021
partner since
Module library
The stack behind this audience
Jump into any published module for capabilities, workflows, and FAQs.
FAQ
Questions teams ask before buying
Straight answers for setup, boards, and day-two operations.
Can ScholarERP handle multi-branch coaching networks?
Yes. Branch isolation, HQ rollups, and deep admin roles are core to coaching deployments — as proven at Garud Zep with 17 branches since 2021.
Do you support high monthly fee collections?
Fee and EMI workflows are designed for high-velocity collections with receipts, aging, and gateway reconciliation per branch.
Is there a mock test / online exam module?
Yes. Timed tests, grading, and rank publication integrate with batch performance views.
Can counselors manage an admissions funnel?
Admissions CRM workflows assign inquiries, demos, and enrollments with branch ownership.
Ready to scale your coaching network?
Join 312+ centers on ScholarERP. Book a multi-branch coaching walkthrough.