How Garud Zep Career Academy runs 17 branches — and ₹2–3 Cr monthly collections per branch — on one admin panel
Since 2021, Garud Zep Career Academy Private Limited has operated a high-velocity coaching network on ScholarERP: multi-branch ledgers, batch ops, and a deep central console that keeps every center in sync without slowing collections.
Branch growth broke every spreadsheet they trusted
Garud Zep Career Academy scaled fast — new centers, denser batches, and collections that routinely hit ₹2–3 crore per branch every month. What worked for two or three centers collapsed when the network approached a dozen locations.
HQ could not see real-time cash position by branch. Center managers reconciled fees in local sheets. Admissions, batch seats, and counselor follow-ups lived in chats. Month-end meant stitching seventeen versions of the truth.
Leadership needed one system that could:
- Run multi-branch natively — not seventeen separate logins pretending to be a network
- Protect collections velocity — ₹2–3 Cr monthly per branch with clean receipts and aging
- Give HQ a deep admin panel — roles, branches, fees, batches, and audit trails in one console
- Stay flawless under load — peak admission windows without freezing counters or reports
Multi-branch ScholarERP + a deep central admin panel
In 2021 Garud Zep moved onto ScholarERP’s coaching configuration: one tenant, many branches, and an admin panel built for network operators — not a thin dashboard with pretty charts.
What HQ and branch teams run every day:
- Branch matrix — create centers, assign managers, isolate or share fee schemes
- Collections engine — invoices, EMI / installment plans, UPI & gateway pay, receipting at ₹2–3 Cr monthly scale per branch
- Admissions funnel — inquiry → counseling → enrollment with branch ownership
- Batch & seat control — capacity, transfers, and faculty load per center
- Role-deep admin — HQ sees the network; branch staff see only their slice; every critical action is auditable
- Consolidated reporting — daily collection, aging, and branch comparison without exporting seventeen files
The result: centers operate locally at speed, while leadership governs the whole academy from one console — without sacrificing control or collection discipline.
One panel to manage everything — by branch and by role
Network HQ view
Consolidated collections, branch-vs-branch performance, outstanding aging, and enrollment velocity across all 17 centers — without logging into each branch.
Branch-scoped operations
Center managers enroll students, run batches, and collect fees inside their own boundary. Wrong-branch edits are blocked by design.
Finance & compliance controls
Receipt series, refund approvals, discount policies, and day-close workflows stay governed from HQ while counters stay fast on the floor.
Audit-ready history
Every fee change, transfer, and privilege update is logged — so a ₹2–3 Cr monthly branch can be reviewed without hunting WhatsApp chats.
Flawless multi-branch ops at coaching scale
ScholarERP proved compatible with a growing coaching chain — add a branch, assign roles, inherit policies, go live.
Branch teams collect at ₹2–3 Cr monthly scale with shared ledgers, receipts, and aging visible to HQ the same day.
Not a vanity dashboard — configuration, approvals, audits, and network analytics live where operators actually work.
Since 2021 the academy has relied on ScholarERP as the system of record across admissions, batches, and finance.
When you are collecting crores every month across seventeen branches, you cannot run the business on folders and WhatsApp. ScholarERP gave Garud Zep one admin panel deep enough to govern the whole network — and every branch still moves at coaching speed.
Key Takeaways
Multi-branch is a first-class feature
Garud Zep did not duct-tape seventeen school logins. ScholarERP’s branch model and admin roles were built for networks that collect at scale.
Collections need a control plane
₹2–3 Cr monthly per branch only stays clean when receipts, EMIs, discounts, and aging share one ledger HQ can trust.
Depth in the admin panel matters
Pretty charts are not enough. Operators need configuration, approvals, audits, and branch isolation in the same console they open every morning.
Ready to run your coaching network like Garud Zep?
Book a walkthrough of ScholarERP’s multi-branch admin panel — built for high-velocity collections and center-level control.