Orphan transfers
Money arrives in the bank with no student invoice reference.
Parents pay in seconds — receipts and ledgers update themselves
Online Fee Payments connects Razorpay, UPI, cards, and other gateways to Fee Management so successful checkouts clear dues, issue receipts, and post to accounting.
Multi
gateway support (Razorpay, UPI, cards…)
Instant
digital receipts in the parent portal
Webhook
reconciliation with retry safety
The problem
Why “pay on this UPI ID” breaks campus finance
Unlinked payment links create uncleared invoices, missing receipts, and hours of manual matching.
Receipt delays
Parents wait days for a PDF while the office catches up.
Failed webhooks
Gateway success never reaches the fee ledger after a timeout.
Refund fog
Partial refunds are tracked in chats, not against the original bill.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Gateway connectors
Collect via Razorpay, UPI intents, cards, and configured providers.
Invoice checkout
Parents pay specific dues from the parent portal or payment link.
Digital receipts
Auto-generate receipts attached to the student fee ledger.
Webhook reconcile
Confirm success/failure securely with retry-friendly handlers.
Partial payments
Accept installment-friendly amounts against open invoices.
Refund workflow
Initiate and track refunds with audit against the original txn.
Offline bridge
Office-posted cash/cheque still shares the same receipt model.
Ledger handoff
Post cleared collections into Ledger Accounting cashflow.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Due
Fee Management exposes an open invoice to the parent.
-
02
Pay
Parent completes checkout on the configured gateway.
-
03
Confirm
Webhook marks the invoice paid and issues a receipt.
-
04
Post
Collection flows to ledger/reports for finance.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Parent
Clears dues and downloads receipts anytime.
Accountant
Monitors failed webhooks, refunds, and settlements.
Admin
Manages keys, modes, and allowed methods.
Student (college)
Pays own dues where institutions enable student checkout.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Less
manual bank-statement matching
Faster
receipt delivery to parents
Cleaner
collection numbers for leadership
“Razorpay success used to mean a spreadsheet row. Now it means the invoice is green and the receipt is already in the app.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Which gateways are supported?
ScholarERP integrates with Razorpay, UPI flows, cards, and other configured providers such as Stripe where enabled for your deployment.
What if a webhook fails?
Handlers retry; accountants can also reconcile from the payments console so successful gateway charges do not stay orphaned.
Can parents pay only part of an invoice?
Yes, when installment or partial-pay rules are enabled on the fee structure.
Are receipts GST-ready?
Receipt templates can include institution tax fields where your finance setup requires them — configure with your accountant during onboarding.
Run a sandbox checkout against a sample invoice
See gateway → receipt → fee ledger clear in one flow.