Lost applications
Forms sit in email while the term invoice already went out at full price.
Aid applications in, fee discounts out — automatically and audibly
Scholarship Management tracks applications and approvals, then pushes discount slabs into Fee Management so eligible students are billed correctly without manual edits.
Apps
with document checks and status
Slabs
applied to invoices automatically
Audit
who approved which aid award
The problem
Why scholarships become spreadsheet favoritism
Without a workflow, aid decisions are opaque and fee bills never reflect the promise made to parents.
Manual discounts
Accountants edit bills by hand — and miss renewals next term.
No eligibility trail
Boards cannot see why two siblings got different aid.
Budget blind spot
Total aid liability is unknown until someone sums Excel columns.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Aid programs
Define merit, need, staff-ward, and custom scholarship types.
Application intake
Collect forms and supporting documents from parents/students.
Approval workflow
Multi-step review with comments and final award.
Discount slabs
Percent or fixed concessions mapped to fee heads.
Fee Management sync
Auto-apply awards to open and future invoices.
Renewal tracking
Flag term/year renewals before aid expires.
Liability reports
See total committed aid vs budgeted aid pool.
Parent status
Show application state in the parent portal.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Apply
Family submits the scholarship application and documents.
-
02
Review
Committee or admin verifies eligibility and decides.
-
03
Award
Slab is attached to the student SIS record.
-
04
Bill
Fee invoices generate with the discount already applied.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Admin / Aid committee
Reviews applications and finalizes awards.
Accountant
Sees discount effects on invoices and liability.
Parent
Submits forms and watches status.
Principal
Reviews aid distribution fairness and totals.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Consistent
billing for awarded students
Visible
aid liability for leadership
Fairer
audit trail on every decision
“Once aid synced to fees, we stopped the awkward “please edit my bill” conversations at the counter.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can scholarships apply to only some fee heads?
Yes. Map slabs to tuition only, or to selected heads like tuition + lab, per program rules.
What happens if aid is approved after invoicing?
Awards can revise open invoices or apply from the next installment based on your policy.
Can students apply themselves (colleges)?
Yes. Enable student-facing applications where the institution allows self-serve aid requests.
How is this different from a manual fee discount?
Scholarships carry application evidence, approval workflow, renewals, and automatic invoice application — not a one-off edit.
Configure a sample merit + need aid program
See application → award → discounted invoice in the demo.