Double entry work
Every Razorpay day is retyped into desktop accounting.
A campus ledger that fee collections and expenses actually post into
Ledger Accounting turns operational money movement — fee receipts, vendor spends, and adjustments — into cashflow and balance views finance teams can trust.
Auto
posts from fee payments & expenses
Cashflow
views by period and campus
Audit
trail on every journal-style entry
The problem
Why school “accounts” stay stuck in Tally-only islands
When the ERP collects fees but the ledger is separate, month-end becomes a copy-paste marathon.
No operational link
Fee heads do not map cleanly to chart accounts.
Slow close
Balance views arrive weeks after the term starts.
Campus blur
Trust finance cannot see which branch drove cashflow.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Chart-friendly posting
Map fee heads and expense categories to ledger accounts.
Fee collection ingest
Pull cleared Online Fee Payments into cash/bank views.
Expense posting
Absorb approved Expense Tracking entries.
Cashflow dashboards
See inflows vs outflows by period.
Asset notes
Record key campus assets for operational balance context.
Period close aids
Freeze windows so late edits stay controlled.
Multi-campus books
Separate or consolidated views for trusts.
Export for CA tools
Export summaries for statutory accountants when needed.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Map
Align fee heads and expense types to ledger accounts.
-
02
Post
Collections and spends flow in as they clear.
-
03
Review
Accountants reconcile exceptions and adjustments.
-
04
Report
Publish cashflow and balance snapshots to leadership.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Accountant
Owns mappings, adjustments, and period review.
Admin / CFO-equivalent
Reads cashflow health without editing journals.
Auditor / CA
Receives structured exports for statutory work.
Campus manager
Sees branch-level operational money movement.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Less
retyping of daily fee collections
Earlier
cashflow visibility for principals
Cleaner
hand-off to external CAs
“We still use our CA’s tools for statutory filing — but weekly cashflow no longer waits on a manual import.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Does Ledger Accounting replace Tally/Busy?
It covers operational campus ledgers and cashflow. Many institutions still export to statutory tools for formal filings.
Do online fee payments post automatically?
Yes, when account mappings are configured, cleared payments ingest into the ledger views.
Can we keep campus books separate?
Yes. Trusts can review consolidated or per-campus ledgers based on setup.
How do budgets relate?
Budgeting compares ceilings against actuals that often originate from this ledger and expense posts.
Map fee heads to a sample chart of accounts
Book a finance-focused demo with collection and expense posting.