Unknown on-hand
Nobody knows if printer paper or lab glassware is actually available.
Stock and fixed assets — one register for what you buy, issue, and own
Inventory & Asset Management covers both consumable stock and durable campus assets. Track purchase orders and shelves, then tag projectors, furniture, lab kits, and devices to custodians with audit-ready history — not a forgotten Excel asset register.
Stock + assets
in one campus storefront
Assigned
custodians per asset
PO → GRN
to bill matching
The problem
Why campuses lose both paper and projectors
Consumables over-order while fixed assets vanish between departments — because stock and the asset register never lived in the same system.
Ghost assets
Laptops and projectors change rooms with no custodian or serial trail.
Duplicate POs
Two departments order the same item the same week.
Audit panic
Depreciation and write-offs are reconstructed from memory before inspections.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Item & asset master
Catalog consumables and fixed assets with categories, units, serials, and reorder points.
Stock ledger
Track receipts, issues, transfers, and adjustments per store or lab.
Fixed asset register
Record acquisition cost, location, custodian, warranty, and status (in use / repair / disposed).
Assignment & custody
Issue assets to staff or rooms; capture return and condition notes.
QR / barcode tags
Label assets for quick scan audits during stock-taking.
Purchase lifecycle
Requests → PO approval → goods receipt → vendor bill match.
Maintenance & write-off
Log repairs, downtime, and authorized disposal with reason codes.
Finance hooks
Link purchases to Expense Tracking / Ledger and keep asset values visible for audits.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Acquire
Raise a request, approve a PO, and receive goods into stock or as a capitalized asset.
-
02
Tag
Assign serial/QR identity, location, and custodian for durable items.
-
03
Operate
Issue consumables, transfer assets, and log maintenance.
-
04
Audit
Run stock-takes and asset verification; write off or dispose with an approval trail.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Store / Admin
Owns catalog, receiving, reorder, and day-to-day issues.
Asset custodian
Confirms custody of devices, furniture, and lab equipment.
Department head
Raises needs and signs off departmental asset checks.
Accountant / Auditor
Matches invoices and reviews asset valuation trails.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Fewer
lost or untracked devices
Matched
bills to goods receipts
Faster
annual asset audits
“We finally know which projector sits in which lab — and who signed for it. Stock-taking stopped being a holiday sacrifice.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
What is the difference between stock and assets?
Stock covers consumables you issue repeatedly (paper, chemicals). Assets are durable items you tag, assign, and track over years (projectors, furniture, devices).
Can labs keep separate stores?
Yes. Configure multiple stores (lab, admin, hostel) with their own on-hand balances and asset locations.
Does this replace Library Tracker?
No. Library Tracker is for ISBN/book circulation. Inventory & Asset Management covers general campus consumables and fixed assets.
Can POs check budgets first?
Yes. Requests/POs can surface envelope remaining from Budgeting before approval.
Walk stock issue and asset assignment in one demo
See PO receiving, QR tagging, custodian handoff, and audit lists for your campus.