Structure chaos
Tuition, transport, and lab fees are rebuilt manually every year for each grade.
Invoices, discounts, and defaulters — one fee ledger per student
Fee Management builds grade-wise structures, applies scholarships and sibling slabs, and tracks who owes what — so Online Fee Payments and the ledger stay in sync.
Custom
fee heads per grade and program
Auto
sibling & scholarship discounts
Live
defaulter queues with aging
The problem
Why fee offices drown in Excel every term
When structures, discounts, and receipts live in separate sheets, parents dispute balances and cash forecasts fail.
Discount leakage
Sibling and staff concessions are applied inconsistently — or forgotten.
Opaque balances
Parents cannot see a clear due vs paid breakdown without calling the office.
Blind defaulters
Aging is unknown until the accountant rebuilds a pivot at month-end.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Fee structures
Define heads, installments, and due dates by grade, stream, or program.
Student invoices
Generate term bills linked to the SIS directory identity.
Discount engine
Apply sibling, staff, and scholarship slabs with audit trails.
Defaulter aging
Segment overdue balances by days outstanding and class.
Reminder hooks
Trigger SMS/WhatsApp/email dues via Multi-Channel Alerts.
Concession approvals
Route special waivers through admin approval before posting.
Payment sync
Clear invoices automatically when Online Fee Payments succeed.
Trust rollups
Multi-campus views of collection vs target for leadership.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Configure
Set fee heads, installments, and discount rules for the year.
-
02
Invoice
Generate student bills from structures and scholarships.
-
03
Collect
Parents pay online or office posts offline receipts.
-
04
Recover
Work defaulter queues with reminders and aging reports.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Accountant / Fee office
Owns structures, invoices, concessions, and recovery.
Admin / Principal
Approves waivers and watches collection dashboards.
Parent
Views invoices and pays via the parent portal.
Trust finance
Compares campuses without opening student files.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Clearer
parent-facing due vs paid statements
Faster
month-end collection visibility
Fewer
manual discount disputes
“Defaulter aging stopped being a Friday Excel ritual — the queue was already prioritized by days overdue.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can transport and tuition be separate fee heads?
Yes. Configure as many heads and installment plans as your institution needs per grade or program.
How do scholarships affect invoices?
Approved scholarship slabs from Scholarship Management apply automatically to eligible student invoices.
Can we post cash/cheque payments?
Yes. Office staff can record offline receipts that clear the same invoice ledger parents see online.
Does Fee Management process cards and UPI?
Collection gateways live in Online Fee Payments; Fee Management owns structures, dues, and reconciliation state.
Model your fee structure in a live demo
Bring grade-wise heads and discount rules — we will invoice a sample roster.