Scattered social & web inquiries
Leads arrive via Meta ads, website widgets, walk-ins, phone, and agents — with no single funnel, source tag, or owner.
Admissions CRM that captures leads, follows up on WhatsApp, and enrolls students
ScholarERP Admission Management is a full admissions CRM — not just forms. Capture enquiries from web, walk-ins, agents, and social lead ads; auto-nurture on WhatsApp/SMS/email; then verify documents and confirm seats without spreadsheet chaos.
38%
higher inquiry → enrollment conversion
70%
less registrar document chase time
1 day
median application turnaround
The problem
Why admissions break without a dedicated CRM
Most institutions stitch Facebook forms, Instagram DMs, WhatsApp chats, Excel, and a payment link. Leads go cold, ownership is unclear, and waitlists stay opaque.
Manual follow-up fatigue
Counselors chase leads from personal WhatsApp numbers — no sequences, no quiet hours, no delivery proof.
Document chaos
Birth certificates, marksheets, and photos get re-requested for weeks because nothing is verified in one place.
Opaque seat & fee control
Capacity, quotas, and application fees live in fragile sheets disconnected from the lead record.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Multi-channel lead capture
Ingest walk-ins, website enquiry forms, campaign landings, agent referrals, and Facebook/Instagram lead ads into one CRM with UTM/source tracking.
Lead scoring & counselor assignment
Auto-score enquiries, route to counselors by campus/program, and set next follow-up tasks so no hot lead sits idle.
WhatsApp & SMS nurture sequences
Trigger Multi-Channel Alerts templates when a lead is created, goes cold, books counseling, or misses a deadline — with send/fail logs.
Configurable application forms
Build grade-wise or program-wise forms with mandatory fields, conditional sections, and multi-language labels.
Document vault + OCR assist
Parents upload Aadhaar, marksheets, photos, and transfers. Staff verify with OCR assist and reject/re-request in one click.
Eligibility, seats & waitlists
Encode age/board rules, allocate by section/stream/quota, and promote waitlisted applicants when seats open.
Application & admission fees
Collect fees via Razorpay, UPI, or cards; auto-attach receipts to the applicant ledger.
One-click SIS handoff
Confirmed students flow into the Student SIS Directory with documents, contacts, and fee plans intact.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
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01
Capture
Pull web, social, walk-in, and agent leads into the admissions CRM with source tags.
-
02
Nurture
Auto WhatsApp/SMS/email follow-ups + counselor tasks move cold leads forward.
-
03
Apply & verify
Parents complete forms and documents; registrars verify, schedule interactions, and issue offers.
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04
Enroll
On acceptance and fee clearance, the student is provisioned into SIS, fees, and portals.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Registrar / Admin
Owns forms, lead sources, verification queues, seat matrix, offers, and reporting across campuses.
Counselor
Works assigned inquiries, logs calls/visits, triggers follow-ups, and advances qualified applicants.
Marketing / Front desk
Logs walk-ins and campaign leads so every source feeds the same CRM.
Parent / Guardian
Applies online, tracks status, uploads documents, and pays fees without campus visits.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Faster
first WhatsApp touch after a new enquiry
3×
faster document verification cycles
100%
leads with owner, source, and status trail
“Facebook leads used to die in a spreadsheet. Now they hit the CRM, get a WhatsApp sequence, and counselors see exactly who to call next.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can ScholarERP capture leads from Facebook or Instagram ads?
Yes. Meta lead-form enquiries (and website forms) can sync into the admissions CRM with campaign/source tags so counselors work one pipeline.
Does admissions CRM support WhatsApp follow-up automation?
Yes. Multi-Channel Alerts can trigger WhatsApp, SMS, and email templates when leads are created, go cold, or change stage — with delivery logs.
Can we run different forms for nursery, Grade 1, and Grade 11?
Yes. Create program- or grade-specific forms with their own fields, document checklists, fees, and capacity rules while sharing one admissions console.
Does Admission Management support OCR for document checks?
Yes. Uploaded documents can be assisted by OCR for faster staff verification. Final accept/reject remains with your registrar team.
What happens after a student is admitted?
Confirmed applicants hand off to the Student SIS Directory with profile data, documents, and fee plans — ready for attendance, timetable, and parent portal access.
See Admissions CRM + WhatsApp nurture on your funnel
Book a demo with sample social/web inquiry → follow-up → enrollment data for your institution type — school, college, or coaching.