Hidden clashes
The same teacher is booked for two sections in the same period.
Build conflict-free timetables — then publish once to everyone
Timetable Scheduler replaces wall charts and last-minute WhatsApp changes with conflict detection, room allocation, and one-click publish to portals.
0
teacher double-bookings after conflict resolve
1 click
to publish updates to all portals
Rooms
and labs allocated with capacity rules
The problem
Why timetable season burns academic offices
Overlaps, substitute chaos, and unpublished changes create empty classrooms and angry teachers.
Room fights
Labs and halls are double-booked because allocation lives in someone’s notebook.
Stale copies
Students follow an old PDF while the office changed the grid yesterday.
Substitute pain
When a teacher is on leave, finding a free period and notifying classes is manual.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Conflict detection
Flag teacher, section, and room overlaps before the timetable goes live.
Room & lab allocation
Assign spaces with capacity and subject constraints.
Teacher load balancing
See periods per teacher so workloads stay fair across the week.
Draft → publish
Work privately, then publish so portals update together.
Substitution workflow
Assign covering teachers and push schedule patches quickly.
Multi-view calendars
Class, teacher, and room views for planners and staff.
Portal sync
Teachers, students, and parents see the current grid automatically.
Exam & event blocks
Reserve periods for exams or assemblies without breaking the base plan.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Define
Set periods, working days, rooms, and teacher availability.
-
02
Compose
Place subjects and sections; resolve conflicts as they appear.
-
03
Publish
Release the grid to teacher, student, and parent portals.
-
04
Adjust
Handle substitutions and mid-term patches without reprinting everything.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Academic coordinator
Owns drafts, conflicts, rooms, and publish cycles.
Teacher
Views periods, rooms, and substitution assignments.
Student
Sees daily/weekly timetable in the student portal.
Parent
Understands when classes, exams, or early dismissals occur.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Less
last-minute corridor timetable chaos
Clearer
teacher load visibility for leadership
Synced
schedules across every portal
“Conflict warnings saved us from three double-booked lab periods in the first week of term.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can we run different timetables per campus?
Yes. Multi-campus trusts can maintain separate grids while sharing teacher pools where configured.
How do substitutions work?
Mark a teacher unavailable, pick a free covering teacher or free period, and publish the patch so portals update.
Does the timetable drive attendance periods?
Yes. Period definitions align with Attendance Management so period-wise marking matches the published grid.
Can exam weeks override the normal grid?
Yes. Reserve exam or event blocks so the base timetable pauses cleanly for those dates.
Stress-test your next term grid with conflict detection
Book a demo using your period structure, rooms, and teacher constraints.