Oversharing
Full student sheets include medical data.
Exports that respect permissions — and deadlines
Data Export lets authorized roles pull filtered CSVs and board packs from live modules without giving everyone database access.
Templates
for common audits
Filters
campus/term/role
Logs
of every export
The problem
Why “send me the Excel” is a security hole
Staff screenshot dashboards or get raw DB dumps that include fields they should never see.
Stale files
Board packs age by the hour.
No trail
Nobody knows who exported PII.
Format fights
Every auditor wants a different layout.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Export templates
Attendance, fees aging, admissions funnel, SIS extracts.
Column picker
Include only allowed fields.
Permission gates
Role + campus scoped.
Scheduled exports
Email secure links to leaders.
Masking
Hide sensitive columns by policy.
Job history
Who exported what, when.
Formats
CSV/XLSX for common tools.
Watermark meta
File headers note generated time & user.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Choose
Pick a template.
-
02
Filter
Campus, term, segment.
-
03
Preview
Confirm columns.
-
04
Download
Receive file with audit log.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Admin
Serves auditors and board.
Fee office
Pulls recovery lists.
Registrar
Supports board submissions.
Auditor
Receives permissioned files.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Safer
PII handling
Faster
board pack generation
Traceable
export history
“Export logs alone satisfied our trust’s data-access audit question.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can teachers export whole-school data?
No — exports are role and campus scoped.
Is this a BI tool?
It is controlled operational export. KPI Dashboard Builder covers live boards.
Can exports be scheduled?
Yes — recurring secure deliveries for leadership packs.
Are medical fields included by default?
No. Sensitive columns require explicit permission.
Generate a sample fee aging export
Filter one campus, preview columns, download with a log entry.