No forensics
Changes leave no trace.
Prove who changed what — and when
Audit Trail records sensitive creates, updates, exports, and permission changes across ScholarERP so investigations and trust audits have facts, not guesses.
Immutable
activity records
Search
by user/module
Export
for auditors
The problem
Why campuses fail simple audit questions
“Who changed this fee balance?” should not require reading email threads.
Blame games
Departments dispute edits.
Compliance gaps
Trusts demand access logs.
Export blind spots
PII leaves without a record.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Module coverage
Fees, admissions, SIS, RBAC, exports, and more.
Rich filters
User, campus, date, entity ID.
Before/after
Snapshots on critical fields.
Export logging
Pairs with Data Export jobs.
Retention policies
Keep logs per compliance needs.
Alert hooks
Notify on suspicious bursts.
Read-only auditors
Special role for reviewers.
Tamper evidence
Append-only storage patterns.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Record
Actions write audit events.
-
02
Investigate
Filter to a user or record.
-
03
Explain
Export a pack for reviewers.
-
04
Improve
Tighten permissions from findings.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
IT Security
Owns forensic queries.
Trust auditor
Read-only access audit.
Finance head
Traces waiver edits.
Admin
Sets keep policies.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Answerable
audit questions
Faster
incident investigation
Stronger
compliance posture
“A fee waiver dispute ended in minutes once we pulled the before/after audit row.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Are all clicks logged?
Sensitive and configuration actions are prioritized; ultra-noisy UI telemetry is not the goal.
Can logs be edited?
Audit records are append-only for normal operators; retention follows policy.
How long are logs kept?
Configurable retention — align with your trust/legal requirements.
Do teachers appear in audits?
Yes, when they perform audited actions (marks publish, incident logs, etc.).
Inspect a sample fee-change audit pack
Filter by user, open before/after, export for review.