Retyping risk
Staff copy names from SIS into Word and introduce spelling errors.
TC, bonafide, and character certificates — from SIS data in minutes
Certificate Generator pulls verified student details from the SIS Directory into branded templates with e-sign and issue logs, so the office stops retyping Word files.
Templates
for TC, bonafide, character & more
SIS-fed
names, dates, and IDs auto-filled
Logged
issue history per student
The problem
Why certificate counters create week-long queues
Manual Word templates, missing seals, and no issue register frustrate parents and risk duplicate TCs.
No register
Nobody knows how many bonafides were issued last month.
Seal bottlenecks
Everything waits for one authorized signatory to be free.
Duplicate TCs
Without controls, a second transfer certificate can slip out.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Template library
TC, bonafide, character, and custom institution certificates.
SIS autofill
Pull student identity, dates, and program data automatically.
Request workflow
Parents/students request; office approves and generates.
E-signature / seal
Apply authorized signatures per template policy.
PDF issue
Download/print with serial numbers.
Issue register
Audit who issued what, when, and to whom.
Fee link
Optionally require a certificate fee via Fee Management.
Hold rules
Block TC when dues or library books remain outstanding.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Request
Parent/student requests a certificate type.
-
02
Verify
Office checks dues, documents, and eligibility.
-
03
Generate
System fills the template from SIS and applies sign/seal.
-
04
Issue
PDF is released; register entry is stored.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Registrar / Office
Approves requests and generates certificates.
Principal
Authorizes templates and e-sign policies.
Parent / Student
Raises requests and receives issued PDFs.
Accountant
Clears dues that block TC issuance.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Minutes
instead of days for routine bonafides
Fewer
spelling errors from retyping
Complete
issue register for audits
“Bonafide used to mean “come next Wednesday.” Now eligible parents download the same afternoon.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can we block TC if fees are pending?
Yes. Hold rules can require clear Fee Management balances (and optional library clearance) before TC generate.
Are templates customizable with our letterhead?
Yes. Upload branding, layout fields, and signatory blocks per certificate type.
Do issued certificates get a serial number?
Yes. Serials and issue logs support audit and duplicate control.
Can alumni request certificates?
When alumni records remain in SIS, institutions can enable limited request flows for past students.
Generate a sample bonafide from SIS data
Bring your letterhead — we will show request, e-sign, and issue log.