Broken formulas
One wrong Excel weight quietly changes dozens of finals.
Weighted grades that calculate themselves — transparently
Gradebooks turn raw scores from exams, assignments, and internals into GPA/CGPA with category weights teachers and parents can understand.
Auto
GPA / CGPA from weighted categories
Live
progress before final report cards
Audit
trail on every score change
The problem
Why mark registers create silent errors
Spreadsheet formulas break, category weights disagree, and parents cannot see how a final grade was built.
Opaque averages
Parents ask “how did this become a B?” and teachers cannot show the stack.
Late consolidation
Exam marks, homework, and projects sit in separate sheets until PTM week.
No audit
When a mark changes, nobody can see who edited it or why.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Category weights
Configure tests, homework, projects, and participation with clear percentages.
GPA & CGPA engines
Calculate term and cumulative indexes with credit-aware rules for colleges.
Exam score ingest
Pull published exam marks automatically from Examination Management.
Assignment scores
Accept graded homework and project scores into the same book.
Drop-lowest / best-of rules
Support schemes that drop lowest quizzes or keep best attempts.
Progress dashboards
Teachers and coordinators see class distributions before finals lock.
Edit audit log
Every score change records who, when, and optional reason.
Report-card ready totals
Finals flow cleanly into Report Cards with commentary slots.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
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01
Configure
Set grading scale, categories, and credits for the term.
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02
Capture
Enter or ingest scores from exams and assignments.
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03
Review
Check distributions, moderate outliers, and lock when ready.
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04
Release
Push totals into report cards and authorized parent views.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Teacher
Enters scores, views distributions, and drafts comments.
Academic admin
Defines weights, scales, and lock policies.
Student
Sees authorized interim and final grades in the portal.
Parent
Understands category contributions when the school enables detail.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Fewer
manual averaging mistakes at term end
Clearer
PTM conversations with category breakdowns
Faster
report-card generation from locked books
“Parents stopped arguing about “unfair averages” once they could see the weight stack.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Can different subjects use different weight schemes?
Yes. Configure category weights per subject or program while keeping one institutional grading scale.
How does CGPA work for colleges?
Credit-aware calculation can roll term GPAs into cumulative CGPA based on your scheme.
Can we prevent teachers from editing after lock?
Yes. Lock gradebooks after deadlines; admins can override with an audit reason when needed.
Do homework scores appear automatically?
When Homework & Assignments is in use, graded items can feed the gradebook categories you map.
Model your grading scheme before the next term
Book a demo with sample weights, credits, and parent-facing breakdowns.