Lost resumes
Applications arrive on personal emails and WhatsApp PDFs.
From vacancy post to hired staff record — without inbox ATS chaos
Recruitment Portal publishes jobs, collects applications, and logs panel reviews so HR can hire into Staff Management with a clean trail (currently in beta).
Jobs
posted with role & campus tags
Pipeline
stages from apply to offer
Handoff
hired candidates → staff profiles
The problem
Why teacher hiring still lives in email threads
Resumes scatter, interview notes vanish, and nobody can say which candidate is in which stage.
Opaque stages
HR cannot see who is screening vs demo-lesson ready.
Panel amnesia
Interview scores are verbal and never stored.
Broken onboarding
Hired teachers are retyped into HR from scratch.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Vacancy publisher
Post roles with subject, campus, and employment type.
Application intake
Collect CV, contacts, and screening answers.
Pipeline stages
Move candidates through screen → interview → offer.
Review scorecards
Capture panel ratings and notes per round.
Demo lesson slots
Schedule teaching demos with calendar awareness.
Offer tracking
Record offer status and joining dates.
Staff handoff
Convert hired candidates into Staff Management profiles.
Requisition link
Tie openings to department headcount needs.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Post
HR publishes an approved vacancy.
-
02
Screen
Applications enter the pipeline with scorecards.
-
03
Select
Interviews/demos complete; offer is extended.
-
04
Onboard
Hire converts into a staff record for payroll and portals.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
HR recruiter
Posts jobs and advances candidates.
Department head
Scores demos and interviews for subject fit.
Principal
Signs off on offers and headcount.
Candidate
Submits application through the public/job form.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Visible
hiring pipeline for leadership
Stored
interview notes instead of lost chats
Faster
path from offer to staff onboarding
“We finally stopped asking “which Google Drive has that CV?” during demo week.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Is Recruitment Portal production-ready?
It is marked beta — core vacancy → pipeline → staff handoff works; expect iterative UX and workflow refinements.
Can we post non-teaching roles?
Yes. Admin, support, and specialist roles use the same vacancy and pipeline model.
Do candidates get status emails?
Stage notifications can route through Multi-Channel Alerts when enabled for your deployment.
How does a hire become a payroll employee?
On hire, create the Staff Management profile; payroll structures attach from there for the next salary cycle.
Walk a sample teacher vacancy through to hire
Demo pipeline stages, scorecards, and staff handoff.