Leave disconnect
Unpaid leave never reaches the salary sheet on time.
Salary runs with deductions, TDS, and payslips — not spreadsheet fear
Faculty Payroll builds monthly runs from Staff Management data, applies earnings and deductions, and issues secure payslips while feeding operational finance views.
Structures
for teaching and non-teaching roles
Payslips
delivered digitally each cycle
TDS
and deduction summaries for finance
The problem
Why payroll week still breaks HR and accounts
Manual sheets miss leave deductions, duplicate bank files, and cannot prove what was paid.
Structure drift
Allowances differ by rumor, not by policy.
Payslip chaos
PDFs are emailed from personal inboxes without a vault.
Bank file risk
Wrong account numbers surface only after failed credits.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Salary structures
Define basic, allowances, and deduction components by grade/role.
Monthly payroll runs
Lock a period, calculate, review exceptions, then finalize.
Leave impact
Pull approved unpaid/LOP days from Leave Management.
TDS & statutory fields
Capture deduction inputs your finance policy requires.
Digital payslips
Publish secure slips to the employee portal.
Bank disbursement lists
Export payment summaries for your bank process.
Bonus & arrears
One-off earnings with audit notes.
Finance handoff
Surface payroll totals for ledger/budget awareness.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Prepare
Confirm active staff, structures, and leave locks for the period.
-
02
Calculate
Run earnings, deductions, and exception flags.
-
03
Approve
HR/accounts review and finalize the payroll batch.
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04
Disburse
Export bank file and publish payslips to staff.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
HR / Payroll officer
Owns structures, calculations, and payslip publish.
Accountant
Checks totals, TDS, and disbursement lists.
Employee
Downloads slips and views YTD summaries where enabled.
Principal / Trust
Sees payroll cost by campus/department.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Fewer
manual salary correction cycles
On-time
payslips in employee portals
Clearer
leave-to-pay impact
“LOP used to be a sticky note on the salary sheet. Now leave approval is already in the run.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Does ScholarERP file statutory returns automatically?
It calculates and reports the inputs your finance team needs. Formal statutory filing typically remains with your CA/compliance process.
Can teaching and non-teaching use different structures?
Yes. Define multiple salary structures and assign them per role or employee.
How does leave affect salary?
Approved unpaid/LOP leave in Leave Management can reduce the period pay when policies map those codes to payroll.
Are payslips only email-based?
Digital slips publish to the staff portal; email/WhatsApp notify can be added via Alerts.
Run a sample payroll period in the demo
See structures, leave impact, payslips, and disbursement export.