Chat chaos
Photos never reach a durable album.
Campus memories — organized, permissioned, shareable
Media Gallery stores event and classroom albums with consent-aware sharing to parent and student portals — not a messy Drive dump.
Albums
by event or class
Consent
aware sharing
Portal
publish controls
The problem
Why school photos vanish into WhatsApp
Teachers shoot hundreds of images; parents see ten random forwards and the archive is gone by next term.
Consent risk
Images of students shared too widely.
No structure
Sports day mixed with classroom snaps.
Storage mess
Personal Drive folders teachers leave with.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Album builder
Event, class, house, or custom albums.
Bulk upload
Compress and tag on the way in.
Consent flags
Respect photo permission settings from SIS.
Portal publish
Share to parents/students selectively.
Moderation
Approve before public/portal visibility.
Search
By event, date, or tags.
Blog attach
Feature albums inside Campus Blog posts.
Retention
Archive older terms cleanly.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Collect
Upload from event or class.
-
02
Moderate
Remove sensitive shots.
-
03
Publish
Share to the right audience.
-
04
Archive
Keep term albums searchable.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Event admin
Owns sports/annual day sets.
Teacher
Uploads classroom moments.
Parent
Sees permitted albums.
Communications
Pulls shots into blog posts.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Durable
campus photo archive
Safer
sharing with consent flags
Easier
blog and yearbook pulls
“Sports day albums in the parent app ended the “please send photos on WhatsApp” flood.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
Are parent photo permissions respected?
Yes — galleries can honor consent flags stored on student profiles.
Can alumni see old albums?
When Alumni access is enabled, selected historical albums can be opened to alumni roles.
Is there a storage limit?
Depends on your plan and hosting tier; admins can archive older terms.
Can teachers delete after publish?
Moderation roles control edit/delete; published albums keep an audit of changes.
Publish a sample sports day album
Upload, moderate, and share to a parent portal audience.