Unknown headcount
Catering and seating are guessed until the last hour.
PTMs, sports days, and functions — scheduled, RSVP’d, attended
Event Management plans campus events against the academic calendar, collects RSVPs, sends reminders, and records who actually showed up.
Schedule
with venue and audience
RSVP
from parents and staff
Attend
check-in for key functions
The problem
Why event ops still mean poster + guesswork
Circulars announce dates, but organizers cannot forecast turnout or prove attendance.
Missed reminders
Parents forget PTM slots buried in long circulars.
No show proof
Mandatory events lack attendance evidence.
Calendar collisions
Sports day lands on an exam window nobody reconciled.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Event creator
Define title, venue, time, and target audience.
Calendar sync
Align with Academic Calendar to avoid clashes.
RSVP collection
Parents/staff confirm attendance online.
Reminders
Send countdown alerts via Multi-Channel Alerts.
Check-in
Record attendance at the door for key events.
Resource attach
Share agendas and files from Learning Resources.
Volunteer / duty lists
Assign staff roles for the function.
Post-event reports
Turnout vs RSVP for planning next year.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Plan
Create the event and reserve the date on the calendar.
-
02
Invite
Publish to audiences and collect RSVPs.
-
03
Remind
Send alerts as the date approaches.
-
04
Run
Check in attendees and report turnout.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Event admin
Creates events, venues, and reports.
Teacher
Runs section PTMs and duty assignments.
Parent
Confirms attendance and receives reminders.
Student
Sees relevant functions and schedules.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Better
turnout forecasting from RSVPs
Fewer
calendar collisions with exams
Proof
of attendance for mandatory events
“PTM slot RSVPs let us staff the right number of teachers — not guess from last year.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
How is this different from Academic Calendar?
Academic Calendar is the master timeline of terms/holidays. Event Management runs RSVPs, reminders, and attendance for specific functions.
Can we collect ticketed entry?
Core flows cover RSVP and check-in; paid ticketing can link to Fee/Payments where configured.
Do visitors at events use Gate Pass?
Yes. Large functions can issue visitor passes for non-parent guests and vendors.
Can circulars announce the same event?
Publish a Circular & Notice that links to the event RSVP page for one coherent comms path.
Plan a sample PTM with RSVP and reminders
Demo calendar alignment, parent confirmations, and check-in.