Lost contacts
No update path after exit.
Keep graduates connected — with a real alumni system of record
Alumni Network converts exited students into an alumni directory with engagement campaigns, event invites, and optional giving/update forms.
Directory
of graduates
Batch
year filters
Campaigns
for reunions
The problem
Why alumni data dies at graduation
SIS marks “left,” and the institution loses emails, careers, and goodwill.
Manual Excel
Alumni cells maintained by one volunteer.
Weak events
Reunions guess attendance.
No segmenting
Cannot target a graduating year.
Capabilities
What this module actually does
Operational depth your team will use every cycle — not a shallow feature list.
Alumni profiles
Career, city, and contact updates.
Batch directories
Filter by year/program.
Portal access
Alumni-only login space.
Campaigns
Email/WhatsApp via Alerts.
Event invites
Tie to Event Management.
Update forms
Self-serve profile refresh.
Mentorship flags
Opt-in to guide students.
Export
For verified outreach lists.
Operating loop
How it works end to end
A clear path your staff and parents can follow without training manuals.
-
01
Graduate
Promote SIS exit → alumni record.
-
02
Invite
Send alumni portal activation.
-
03
Engage
Campaigns and reunion events.
-
04
Update
Alumni refresh their profiles.
Who uses it
Role-aware access for every stakeholder
The right people see the right slice of the pipeline.
Alumni officer
Runs campaigns.
Graduate
Keeps profile current.
Event admin
Invites batches.
Leadership
Sees participation KPIs.
Connected stack
Works with the modules you already need
Each module is an edge in the campus operating graph — not a silo.
Outcomes
What changes after go-live
Measurable ops wins institutions report once this module runs inside ScholarERP.
Living
alumni directory
Higher
reunion reach
Cleaner
batch outreach
“Batch-wise WhatsApp campaigns finally used verified alumni mobiles — not a 2018 Excel.”
FAQ
Questions teams ask before buying
Straight answers for setup, integrations, and day-two operations.
When does a student become alumni?
On exit/graduation workflows from SIS — configurable by institution.
Can alumni pay fees or donations?
Giving/donation flows can link to Payments where configured.
Do alumni see current student data?
No — alumni spaces are separated from active student records.
Is this only for colleges?
Schools use it for graduate batches and foundation outreach too.
Convert a sample graduating batch to alumni
See directory, portal invite, and reunion campaign.