AI-POWERED Built for K-12, Colleges & Universities

School & College ERP
for Modern Education

Unify admissions, attendance, fees, grading, transport & parent communication across every campus — powered by predictive AI that surfaces insights before problems happen.

See ScholarERP in 15 min Start Free Trial
PS
RM
AK
+
★★★★★ 4.9/5
Loved by 1,200+ school leaders
Fee Recovered
₹2.4L today
AI Insights
+12 new
Attendance
94.2% live
ISO Certified
27001
app.scholarerp.com
Good Morning, Principal

Here's what's happening today

↑ 12
2,847
Students
↑ 24%
₹4.2L
Fees Today
↑ 2.4%
94.2%
Attendance
↓ 12ms
38ms
Avg Response
Fee Collection · Last 30 Days ↑ 18.4%
Recent Activity
Priya S. paid ₹24,500 fees 2m
AI flagged 3 attendance risks 8m
New admission enquiry from Sharma 14m
Trusted by leading K-12 schools, colleges & universities
Vidya Vikas
Braintree
Greenwood
Delhi Public
Ryan Int'l
Podar School
Vidya Vikas
Braintree
Greenwood
Delhi Public
Ryan Int'l
Podar School
CBSE & ICSE Affiliation Ready
ISO 27001 Secure Data Hosting
99.98% System Uptime SLA
The Problem

Schools Still Run on Spreadsheets & WhatsApp

Disconnected tools create administrative chaos, lost fee payments, missed parent communications, and zero visibility into what's actually happening on campus.

Fee Defaulters Slip Through

Manual registers mean overdue payments go unnoticed for months. Parents get confused by inconsistent receipts, and finance teams waste hours chasing the same families.

Attendance Data Goes Nowhere

Biometric scans, paper registers, and mobile check-ins live in different places. By the time anyone notices a chronic absentee pattern, weeks have passed.

Parents Feel Left in the Dark

Generic circulars, missed announcements, and slow responses erode trust. Teachers juggle 12 WhatsApp groups while trying to actually teach.

The Solution

One Platform. Every Workflow. Zero Silos.

ScholarERP replaces 12 disconnected tools with a single unified operating system built specifically for educational institutions.

01 Academic Operations

  • Admissions CRM & Lead Capture
  • Dynamic Timetable Builder
  • Biometric & RFID Attendance
  • Curriculum-aligned Gradebook
  • Online Examination Engine
  • Homework & Assignment Tracking
  • Report Card Generator

02 Finance & Compliance

  • Online Fee Collection Portal
  • Auto Invoice Generation
  • Multi-Gateway Reconciliation
  • Expense & Petty Cash
  • Staff Payroll Processing
  • GST & Tax Compliance
  • Audit-Ready Financial Reports

03 Engagement & Operations

  • WhatsApp / SMS Auto Follow-ups
  • Parent Mobile App (iOS + Android)
  • Teacher Mobile App
  • Student Portal
  • Transport & GPS Bus Tracking
  • Hostel & Mess Management
  • Library & Inventory
  • HR & Staff Lifecycle
End-to-End Automation

From Admission to Graduation, Automated

ScholarERP connects every operational touchpoint so data flows automatically between departments — no copy-pasting, no manual reconciliation, no late-night register audits.

Admissions CRM

Web, walk-in, agent & social leads land in one funnel with source tracking and counselor ownership.

Automated Billing

Fee structures, discounts, and instalments configured once — invoices generate and dispatch automatically.

Biometric Sync

Every scan triggers attendance, parent alert, and absence reports in real time.

WhatsApp Follow-ups

Auto WhatsApp, SMS & email sequences nurture enquiries and remind parents — with delivery proof.

Admissions CRM

Capture leads. Follow up on WhatsApp. Enroll more.

Stop losing enquiries across Facebook forms, Instagram DMs, website widgets, and walk-in registers. ScholarERP Admissions CRM + Multi-Channel Alerts turn every lead into an owned pipeline with automatic follow-up messaging.

  1. 01 Collect Web forms, social lead ads, walk-ins, agents, referrals
  2. 02 Score & assign Source tags, auto-score, counselor ownership
  3. 03 Auto message WhatsApp, SMS & email nurture sequences
  4. 04 Convert Apply → verify → fee → SIS enrollment

Social & multi-channel lead capture

Pull enquiries from website forms, Facebook/Instagram lead ads, campaign landing pages, and front-desk walk-ins into one CRM with UTM/source tracking.

WhatsApp follow-up automation

Trigger template sequences when a lead is created, goes cold, books counseling, or misses a deadline — no personal phone number chaos.

Counselor tasks & pipeline

Assign owners, log calls/visits, set next follow-up dates, and see stage conversion from inquiry to enrolled student.

Alerts that prove delivery

Multi-Channel Alerts send WhatsApp, SMS, email, and push with approved templates and send/fail logs admissions teams can audit.

Explore Admissions CRM WhatsApp & SMS Alerts Buyer guide
By the Numbers

Powering Education at Scale

Real institutions. Real results. Real time-savings for the teams who run them.

0
Schools & Colleges Deployed
0
Students Managed Daily
75%
Reduction in Manual Admin Work
99.9%
Uptime SLA Guaranteed
Why ScholarERP

Built by Educators, Engineered for Scale

Unlike generic CRMs adapted for schools, ScholarERP is purpose-built for the unique workflows of educational institutions — from K-12 to universities.

14-Day Free Trial

Get full access to every module preloaded with sample data. No credit card required. Walk through admissions, fees, attendance, and grading before deciding.

White-Glove Onboarding

Our migration engineers import your legacy Excel/CSV data, configure fee structures, and run live training webinars for your staff — all included.

Open API & Integrations

Native integrations with Stripe, Zoom, WhatsApp Business, Meta lead ads, Razorpay, biometric hardware, and Tally — extend the platform without lock-in.

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ARTIFICIAL INTELLIGENCE

Meet Scholar AI

Access predictive insights to reduce fee outstanding balances, identify students at academic risk, and auto-generate test question papers—powered by six specialized ML models.

0 Daily Inferences
0 Accuracy Rate %
0 Avg Response (ms)
0 Records Trained
Attendance AI
Fee Recovery
Risk Scoring
OCR Vision
ScholarAI Query Console Live
> Show students with attendance below 75% in Grade 9B
Query executed in 0.4s · Found 7 students
01
Aarav Sharma
62%
02
Priya Patel
68%
03
Rohan Kumar
71%
04
Ananya Singh
73%
Risk Detected 12 students at academic risk this week
↑ 3 since yesterday
Fee Recovery +34% boost vs last month
Attendance Rate 94.2% campus-wide today
OCR Documents 847 auto-processed today
99.1% accurate
Forecast (6mo) $1.2M projected fee collection
↑ 12% YoY
Models Online 6 / 6 all systems operational
ML CAPABILITIES

Six Specialized Models. One Powerful Engine.

Each model trains independently on millions of data points, then synchronizes through the ScholarAI neural core for cross-domain intelligence.

01

Anomaly Detection

Spots unusual attendance 14 days before escalation. Routes at-risk students to counselors automatically.

96.4% Precision
02

Risk Scoring

Scores every account on payment likelihood. Sends personalized reminders—never generic spam.

+34% Recovery
03

OCR Vision

Reads transcripts, certificates, and IDs in 47 languages. Auto-fills forms in seconds.

99.1% Accuracy
04

Conversational AI

Ask in plain English. Get SQL-free answers in 38ms. No technical training needed.

GPT-class Engine
05

Predictive Forecast

Projects fee collection 6 months ahead with confidence intervals for budget planning.

6-mo Horizon
06

Test Generator

Auto-generates balanced question papers from curriculum-aligned question banks.

5 min Per Paper
Mobile Ecosystem

Parent • Teacher • Student Experience

Dedicated Android & iOS mobile interfaces built to bridge daily communication gaps.

Parent Mobile App

📶 10:30 AM 🔋 98%
R
Rahul Khanna
Class 9-A
🔔
Pending Tuition Fee
₹12,400
Pay Now via UPI
Fee Breakdown
Q2 Tuition dues
Due: 30 Jul
₹10,000
Jul Bus Transport
Due: 25 Jul
₹2,400
Cleared Receipts
Q1 Exam Registration
Cleared via Razorpay
₹1,200

Teacher Mobile App

📶 10:30 AM 🔋 95%
T
Ms. Anjali Sen
Science Faculty
📋
Register: Science Period
28Present
3Absent
31Total
Attendance Checklist
01. Amit Kumar Present
02. Bobby Sen Absent
03. Catherine Roy Present

Student Mobile App

📶 10:30 AM 🔋 92%
S
Rahul Khanna
Roll #18 • Grade 9
📺
LIVE
Trigonometry Lecture 04
Instructor: Dr. Rajesh Khanna
Today's Classes
Mathematics (Math-IV)
10:00 AM - 11:00 AM
In Progress
Chemistry (Chem-I)
11:30 AM - 12:30 PM
Upcoming
Workflow Automation

Institutional Workflow Automation

ScholarERP processes core triggers automatically, cutting manual staff dependencies by 75% — and the data never stops moving.

75%
Reduction in manual work
12,400+
Workflows automated daily
98.7%
Process accuracy
<2s
Avg. trigger response time

End-to-End Pipeline

Six automated stages from admission to promotion

Auto-running
01
Admission CRM

Capture social & web leads, auto WhatsApp follow-up, then verify docs and route to class.

Saves 2h per applicant
02
Multi-Level Approval

Auto-escalation through principal, accounts, and admin with audit trail.

Saves 45m per request
03
Fee Invoicing

Auto-generate invoices, send receipts, reconcile with bank statements.

Saves 3h per cycle
04
Attendance Sync

Biometric scans post to parent app and trigger absence alerts instantly.

Saves 1.5h daily
05
Exam & Marks

Auto-schedule exams, tabulate marks, generate report cards in PDF.

Saves 4h per term
06
Promotion Engine

Auto-evaluate eligibility, generate TC, update roll numbers seamlessly.

Saves 8h per session

Manual vs Automated

Reclaim 26+ hours weekly
✕ Manual Process
3-5 days
✓ ScholarERP Auto
~ 4 hours

Across admission, fee, exam, and promotion cycles combined.

Live Automation Feed

Admission #4821 verified & routed to Grade 9-A
2s ago
Fee invoice generated for 42 students — batch sent via SMS
14s ago
Biometric sync posted — 1,184 of 1,247 students marked
38s ago
Transport alert auto-routed to parents of Bus Route 7
1m ago
Exam marks imported — 9 subjects published to portal
2m ago
Explore all 40+ workflows

Curious how this plugs into your existing processes?

Book a 30-min Workflow Walkthrough
Metrics Console

Centralized Analytics Dashboard

Acquire unified summaries of cash flows, admissions, faculty counts, and bus statuses — all in one live window with sub-second updates.

Real-time Cashflow Charts

Monitor payments dynamically with multi-series trend lines and inflow/outflow breakdowns.

Biometric Sync Stats

Review today's attendance rate instantly with class-wise and grade-wise drill-down.

Staff Allocation Ratios

Audit teacher load balances with subject-wise coverage and burnout-risk indicators.

Transport & Bus Live View

Track every route on a map with on-time percentages, student check-ins, and delay alerts.

app.scholarerp.com/dashboard
Live
Overview Finance People Transport
Today 7D 30D 90D
Admissions +18%
1,284
Cashflow +24%
₹42.5L
Attendance +2.1%
94.8%
Active Users +7%
1,247
Cashflow Trend
Inflow vs Outflow · last 7 days
Inflow Outflow
MonTueWedThuFriSatSun
Attendance Mix
By status · today
1,184 students
Present 84%
Late 8%
Absent 8%
Staff Allocation
By department · this week
Sciences 28 / 30
Mathematics 22 / 25
Languages 18 / 22
Humanities 14 / 20
Sports & Arts 9 / 18
API Integrations

Seamless Third-Party Integrations

Plug Stripe, Zoom, WhatsApp, biometrics, and 50+ more tools into ScholarERP — safely, with zero custom code.

Browse 50+ integrations 120+ ready connectors · 99.9% uptime
Stripe
WhatsApp
Zoom
Biometric
Razorpay
Twilio
ScholarERP API Hub
120+
Connectors
99.9%
Uptime
<50ms
API Latency
Stripe
Payments

Accept cards, UPI, and netbanking with PCI-DSS Level 1 compliance. Auto-reconcile with your fee ledger.

Connected · 12.4K tx/day
WhatsApp Business
Communication

Run admission lead follow-ups, fee reminders, attendance alerts, and result notifications on WhatsApp — with templates and delivery logs.

Connected · 86K msgs/day
Zoom
Conferencing

Schedule PTMs, online classes, and staff meetings with one-click Zoom links auto-attached to calendar invites.

Connected · 248 meetings
Biometric Devices
Hardware

Plug-and-play support for 40+ fingerprint, RFID, and face-recognition devices with real-time sync.

Connected · 1,184 swipes
Razorpay
Payments

India-first payment gateway with UPI, cards, and netbanking. Auto-settlement to your bank in T+1.

Connected · 8.1K tx/day
Twilio SMS
Communication

Send transactional SMS and admission nurture reminders with delivery tracking and DLT compliance for India telecom regulations.

Available · Setup 5 min
Meta Lead Ads
Lead Capture

Sync Facebook & Instagram lead-form enquiries into Admissions CRM with campaign source tags, then trigger WhatsApp follow-up sequences automatically.

Available · CRM sync
Google Meet
Conferencing

Generate Google Meet links from class schedules with calendar invites sent to all participants instantly.

Available · Setup 3 min
GPS Trackers
Hardware

Live bus tracking with geofence alerts, speed monitoring, and parent-facing ETA notifications.

Connected · 42 buses
Microsoft 365
Productivity

Sync staff and student accounts with Azure AD. Auto-create Teams for every class and department.

Available · Setup 10 min

How Integrations Work

1
Authorize

One-click OAuth with the partner app. We never store passwords.

2
Sync Data

Bi-directional sync runs in the background with conflict resolution.

3
Activate

New workflows light up immediately — no code, no migration.

Enterprise Security

Secure, Compliant Infrastructure

All student profiles, bank payments, and grades are secured using SSL encryptions, compliance checks, and daily backups.

✔ 128-Bit SSL Encryption: Secure browser connection channels. ✔ ISO 27001 Certified: Professional storage compliance logs. ✔ Daily Cloud Backup: Zero data loss guarantee.

ISO Certified

Institutional security standards.

AES Encryption

Cryptographic student records storage.

Daily Backups

Auto restore databases checkpoints.

Role-Based Access

Strict data permissions limits.

Onboarding Roadmap

Our Simple Onboarding Pathway

We manage data extraction, schema migrations, and faculty webinars to launch your school portal seamlessly — typically in just 14 days.

14 days
Average go-live
500+
Schools onboarded
98%
Success rate
24/7
Migration support
01
Day 1 Your team

Book Discovery Call

Schedule a 30-min session with our product specialists to align on goals.

  • Discuss your challenges
  • Get a custom demo
  • Q&A with our team
02
Week 1 Our team

Discovery & Analysis

Audit campus modules, data sources, integrations, and success metrics.

  • Module selection
  • Integration mapping
  • Success KPIs defined
03
Week 2 Our team

Data Migration

Schema migrations, legacy imports, and data integrity verification.

  • Legacy rosters imported
  • Schema normalized
  • Data verified 100%
04
Week 3 Both teams

Training & Webinars

Hands-on sessions for admins, faculty, and parent onboarding guides.

  • Admin training
  • Faculty webinars
  • Parent guides
05
Week 4 Both teams

Go Live 🚀

Soft launch, live monitoring, and dedicated support for the first 30 days.

  • Soft launch ready
  • 24/7 monitoring
  • 30-day concierge

Talk to an Onboarding Specialist

Get a free 30-min consultation and a custom migration plan tailored to your campus.

Book Discovery Call
Knowledge Hub

Insights, Guides & Case Studies

Read our recent analyses on modern EdTech implementations, migration playbooks, and educator interviews — written by the ScholarERP team and the school leaders we serve.

50+ Guides
25+ Case Studies
100K+ Downloads
“
⭐ Featured Case Study
SK
Vidya Vikas Academy K-12 School · Goa, India
1,247 Students
₹2.4cr Recovered
14d Migration
Sneha Kulkarni · Director of Operations · 12 min read · 📊 Includes Metrics

How Vidya Vikas Academy cut fee defaulters by 82% in 14 months

In April 2025, Sneha Kulkarni's team faced a 38% fee default rate that was strangling cash flow. After migrating 1,247 students and 8 years of legacy fee data to ScholarERP, the school combined WhatsApp reminders, multi-channel payment links, and a transparent parent-facing dashboard. Within 14 months, defaults collapsed to 6.8% and the school recovered ₹2.4 crore in outstanding fees.

  • The 3-step migration playbook for K-12 schools moving from spreadsheets and Tally to a unified ERP
  • How automated WhatsApp reminders recover 47% of overdue dues within 72 hours
  • Building a parent-trust dashboard that reduced fee friction and front-desk queries by 64%
  • Month-by-month metrics showing the exact arc from 38% → 6.8% default rate
Read the full case study
Browse all case studies

Ready to modernise your campus?

Book a 30-minute walkthrough and see ScholarERP configured for your institution type — or start a free 14-day trial.

Book a Demo Start Free Trial
FAQ

Frequently Asked Questions

Find quick answers to common licensing, data migration, and compliance queries.

ScholarERP is a comprehensive school management platform that integrates admissions CRM, attendance, fees, grading registers, online video streaming classes, and HR staff payroll logs into a single cloud dashboard.

Yes. Capture enquiries from web forms, walk-ins, agents, and social lead forms into one admissions CRM. Counselors get ownership and tasks while Multi-Channel Alerts run WhatsApp, SMS, and email nurture sequences with delivery logs.

We configure a custom sandbox workspace pre-loaded with sample records, so your teachers and administrative staff can evaluate timetables and gradebooks before purchase.

Yes. Our Scale and Enterprise license packages include a super-administrator dashboard capable of displaying aggregated reports for multiple campuses.

Yes. ScholarERP has built-in CSV and Excel upload utilities. Our onboarding engineers will assist in mapping legacy databases safely during setup.

ScholarERP integrates natively with Stripe, PayPal, Razorpay, and direct UPI gateways, allowing parents to clear fee invoices via card or mobile wallets.

Yes. Unlimited mobile push alerts for attendance stamps, homework assignments, circulars, and fee invoices are included at no extra cost.

Our biometric connector module links fingerprint scanners, face scanners, or RFID card readers to synchronize entrance timestamps directly to class attendance logs.

All databases are hosted on ISO 27001 certified cloud infrastructure, and student logs are encrypted using AES 256-bit keys.